ARTICLE VI. OFFICERS

SECTION A – VACANCIES AND SUCCESSION

An officer shall work or maintain a residence or an office in the State of New York, otherwise the office held by the officer in the Medical Society of the State of New York shall be declared vacant.

The president-elect shall succeed to the presidency at the end of the president-elect’s term.

In the event of the president’s death, resignation, removal, permanent incapacity, or refusal to act, the vice-president shall succeed the president and shall serve for the remainder of the unexpired term.

If the president is temporarily incapacitated for service by injury, ill health of the president or the president’s family, important professional duties, or any other mandatory absence, the vice-president shall become acting president for the duration of such incapacity of the president. The president shall promptly notify the vice-president of the incapacity and request the vice-president’s attention to the duties of the office of the president and shall also promptly notify the vice-president of the end of the period of temporary incapacity before resuming the office of the presidency.

If the office of vice-president becomes vacant, for any reason whatsoever, the Council, when the House of Delegates is not in session, shall elect a successor for the unexpired term.

If the office of president-elect becomes vacant, it shall remain so until the next annual meeting of the House of Delegates, at which an eligible member shall be elected to become president. A new president-elect shall also be elected at the same meeting.

The assistant secretary, the assistant treasurer, and the vice-speaker shall serve as the secretary, the treasurer, and the speaker, respectively, whenever these senior officers are incapacitated temporarily for service by injury, ill health of themselves or families, important professional duties, or any other mandatory absences. This shall be construed so as to include duty at or during meetings of the Board of Trustees as well as the other official duties designated for the senior officer. The senior officer shall promptly notify the junior officer of such incapacity and request the junior officer’s attention to said duties. When the period of incapacity is ended the senior officer shall promptly notify the junior officer of the end of the period of temporary incapacity before resuming office.

If the offices of secretary, treasurer, or speaker become vacant permanently , for any reason whatsoever, these officers shall be succeeded by the assistant secretary, assistant treasurer, and vice-speaker, respectively, for the unexpired term.

If the office of assistant secretary, assistant treasurer, or vice-speaker becomes vacant, for any reason whatsoever, the Council, when the House of Delegates is not in session, shall elect a successor for the unexpired term.

The Council shall declare as vacant the office of any officer who, without proper excuse is absent from three consecutive regular meetings of the Council. The vacancy shall be filled as provided in the Bylaws. Any elected officer of the Medical Society of the State of New York who is called into active service in the armed forces of the United States or in the United States Public Health Service may, on application to the Council, be granted leave of absence for any portion of the term of office during which the elected officer is on active service. During such absence, said officer’s duties shall be delegated as the Council may direct except where such delegation is already provided for elsewhere in the Bylaws.

SECTION B – DUTIES

President
The president shall set the dates and place of regular meetings of the Council and Executive Committee and shall preside at the meetings of the Medical Society of the State of New York, the Council, and the Executive Committee.

The president shall name the appointive members of the Executive Committee and appoint the chairperson and members of all committees and the chairpersons of all commissions of the Council with the approval of the Council.  The president shall appoint all other committees not otherwise provided for, with the approval of the Council.

Within three months after assuming the office of president, the president shall appoint, as prescribed in Article V Section F2, a nominating committee, whose names the president shall cause to be published in the official publication of Medical Society of the State of New York.

The president shall be an ex officio member of all boards, commissions, and committees with voice and vote, with the exception of the Judicial Council, the Board of Trustees, and the Nominating Committee wherein the president shall have voice but no vote.

With the approval of the Council, the president shall appoint a member to the Judicial Council to succeed the member with an expiring term, and in the event of a vacancy occasioned otherwise, the president shall appoint a member for the unexpired term.

The president shall appoint, with the approval of the Council, representatives to other medical societies or similar bodies as the interests of the Medical Society of the State of New York may require.

The president shall appoint a sufficient number of delegates or alternate delegates to the House of Delegates of the American Medical Association when the full quota of those elected is not available, as provided in the Bylaws, Article XI.

The president shall assign Councilors as liaison between the Council and specific county medical societies for the purpose of the dissemination of information to such societies.

When charges by a member of malfeasance or nonfeasance are proffered against any other officer, councilor, trustee, or member of a board, commission, or committee of the Medical Society of the State of New York and are transmitted to the president in writing, the president shall order a trial on said charges by the Council, or a committee thereof.

The president shall assign the special branches of work for which the members of the Council shall be responsible, with the approval of the Council.

The president shall make an annual report to the House of Delegates.

The president shall perform such other duties as the House of Delegates or the Council shall require.

The president shall attend all meetings of the House of Delegates of the American Medical Association.

President-Elect
The president-elect shall perform such duties as may be requested by the president.

The president-elect shall attend all meetings of the House of Delegates of the American Medical Association.

Vice-President
The vice-president shall perform the duties of the president in the latter’s absence.

The vice-president shall preside over the Council when it is deliberating on charges of malfeasance or nonfeasance preferred against the president.

Secretary
The secretary shall attend all meetings of the Medical Society of the State of New York, the House of Delegates, the Council, the Board of Trustees, and the Judicial Council, and shall keep minutes of their respective proceedings.  These minutes shall be copied from a stenographer’s notes or other recording with such deletion only as will not modify, alter, or becloud the history of the actions of the said bodies.  The stenographer’s transcribed copy shall be preserved in accordance with New York State law.  The secretary shall perform such other duties as may be prescribed from time to time by the House of Delegates or the Council.  The secretary shall attend all meetings of the House of Delegates of the American Medical Association.

The secretary shall be the custodian of the seal of the Medical Society of the State of New York and of all books of records and papers belonging to the State Society, except such as properly belong to the treasurer, and shall keep an account of and promptly turn over to the treasurer all funds of the State Society which come into the secretary’s hands.  The secretary shall record the name and date of admission of each member of the Medical Society of the State of New York.

The secretary shall provide for the registration of the members of the House of Delegates of the Medical Society of the State of New York.  With the aid and cooperation of the secretaries of the component county medical societies, the secretary shall keep a proper register of all registered physicians of the State by counties.

The secretary shall conduct the official correspondence, notifying members of meetings, officers, councilors, trustees, and board members of their election, and commissions and committees of their appointments and duties.

The secretary shall affix the seal of the Medical Society of the State of New York to the credentials of delegates to the American Medical Association and to such other papers and documents as may require the same.

The secretary shall make an annual report to the House of Delegates. Acting in cooperation with the Council, the secretary shall prepare and issue all programs.

The secretary shall be an ex-officio member of all boards, commissions, and committees with voice and vote, with the exception of the Judicial Council, the Board of Trustees, and the Nominating Committee wherein the secretary shall have voice but no vote.

Assistant Secretary
The assistant secretary shall aid the secretary in the work of that office.

Treasurer
The treasurer shall keep accurate books of accounts of all moneys of the Medical Society of the State of New York which the treasurer may receive and shall disburse or cause to be disbursed the same when duly authorized.  The treasurer shall be the official custodian of all securities and the income thereof owned by the State Society, subject to the direction and disposition of the Board of Trustees.  The Board of Trustees may select a bank or trust company to act as custodian in the place of the treasurer of all or any part of such securities and to act as agent of the State Society in collecting the income therefrom.

The treasurer shall collect, on or before the first day of February in each year, from the treasurer of each component county medical society, the Medical Society of the State of New York per capita annual dues.

The treasurer shall collect any assessments voted by the House of Delegates or the Council.

The treasurer shall, at the expense of the Medical Society of the State of New York, give a bond for the faithful performance of the treasurer’s duties, which shall be approved by the Board of Trustees as to amount, form, and surety.  The treasurer shall authorize certain individuals to disburse funds.  Those individuals shall be bonded. The treasurer shall make an annual report to the House of Delegates and report to the Council at each of its meetings.

Assistant Treasurer
The assistant treasurer shall aid the treasurer in the work of that office.

The assistant treasurer shall, at the expense of the Medical Society of the State of New York, give a bond for the faithful performance of the duties of that office, which shall be approved by the Board of Trustees as to the amount, form, and surety.

Speaker
The speaker shall preside at all meetings of the House of Delegates. The speaker shall serve on the Executive Committee with voice and with vote.

The speaker shall appoint all committees to serve during the meeting of the House of Delegates at least thirty days in advance of the meeting.  All resolutions submitted by members of the House of Delegates (pursuant to Article IV, Section C, paragraph 4) to be presented to the House of Delegates shall be forwarded to the speaker at least thirty days in advance of the annual meeting of the House of Delegates and referred by the speaker to the appropriate reference committees, with the exception of resolutions submitted by any section the annual meeting of which is held thirty days prior to the meeting of the House of Delegates.

Vice-Speaker
The vice-speaker shall perform the duties of the speaker when so requested by the speaker.

Executive Vice President
The Executive Vice President is the officer of the Medical Society of the State of New York responsible for managing the activities of the Society in conjunction with the directives of the Council and the Board of Trustees.  The Executive Vice President shall be an ex officio member of all boards, commissions, and committees with voice but without vote.